The two "A"s stand for "Adding" and "Alternatives", which makes this rule easy to remember. Behavioral ground rules are more useful. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. 54. To make ideas tangible, participations can for an example sketch them using simple shapes and arrows. Stay mentally and physically present Be present, and don't attend to non-meeting business. The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. <>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 595.32 841.92] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> Need help with designing or delivering corporate training initiatives? Share this perspective with the others. Participate 100% by sharing ideas, asking questions, and contributing to discussions. 53. It is also advisable to ask all participants to turn off their cell phones for the duration of the workshop. This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. Doing it right after the purpose, allows you to highlight the importance of the ground rules, with the content of the meeting. Once stated, anyone in the meeting can say "ELMO!" 0000061726 00000 n This can have a negative impact on the meeting. Park Distractions Use case: Sparking creativity and having a productive brainstorm. Blue sky thinking is brainstorming without limits. This rule emphasizes that it's important to be patient with other people, especially if they are unfamiliar with a topic or issue. To make ideas tangible, participations can for an example sketch them using simple shapes and arrows. Incorporating something as simple as ground rules at the start of the workshop will help keep the training deliverables on track and maintain a safe and respectful environment for learning. 51. Many teams that have ground rules dont regularly use them. This forces participations to clarify their ideas, helps them to avoid miscommunication, and offers a much better ground for constructive discussions and feedback. 30. Ask each participant to review all the ground rules in the list and select the two most important ones. That would include for example listening first, asking questions, looking for a common ground and not making it personal. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. Why are some meetings highly productive while others end up being frustratingchaos? at any time to indicate that it is time to move on to the next topic. Be brief when sharing relevant information and ideas. "Getting started is more important than being right" reminds the group, that progress is the priority and that answers will probably emerge along the process. Make sure your comments are relevant to the purpose of the workshop. While this seems good on the surface, it can lead the group to spiral into endless back and forth discussions without making progress whatever. "Getting started is more important than being right" reminds the group, that progress is the priority and that answers will probably emerge along the process. 4. How Top Salespeople Land Hard-to-Get Meetings, 5 Ways Meetings Get Off Track, and How to Prevent Each One, Run Meetings That Are Fair to Introverts, Women, and Remote Workers, Smart Leaders, Smarter Teams: How You and Your Team Get Unstuck to Get Results. 42. Be direct and honest. How? In addition to having a meeting agenda that guides meeting participants towards accomplishing the meeting goals, participants of productive meetings have a clear understanding of what is expected of them to best support this process. 5. Ground rules are guidelines that participants in a meeting agree to follow in order to make the meeting more productive and enjoyable. Repeats may require the ground rule being restated. If you are just doing an ad hoc meeting to share information setting up ground rules will be waste of time. Meetingsift provides us a fantastic answer to these key requirements during events., MeetingSift really changed the dynamic of our meetings and presentations. "Agree to disagree" highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. Good ground rules create a productive and calm learning environment. 58. 39. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. 11. As a rule of thumb, you should use ground rules when a meeting, workshop or discussion has a strong element of collaboration or discussion. Listen respectfully to the others without interrupting them. Come to the meeting with a positive attitude. It's a great meeting rule to put the group into a forward-looking mindset. 48. 14. Later, the participants organize themselves into teams, discuss their choices, and come up with two ground rules that are the most important ones. 0000005225 00000 n Keep the list of meeting rules as short as possible, while still achieving the objectives. "Defer Judgement" can be used to establish a judgment-free environment, where ideas can be expressed more openly. 8 ground rules examples. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. Share meeting reports with meeting participants. 6. 0000009043 00000 n lAd600o```_ @+NPcav30i& 0 S!R endstream endobj 55 0 obj 144 endobj 14 0 obj << /Type /Page /Parent 9 0 R /Resources 15 0 R /Contents [ 22 0 R 26 0 R 30 0 R 32 0 R 37 0 R 39 0 R 41 0 R 43 0 R ] /MediaBox [ 0 0 612 792 ] /CropBox [ 0 0 612 792 ] /Rotate 0 >> endobj 15 0 obj << /ProcSet [ /PDF /Text ] /Font << /TT2 17 0 R /TT4 18 0 R /TT6 23 0 R /TT8 27 0 R /TT9 33 0 R /TT11 34 0 R >> /ExtGState << /GS1 46 0 R >> /ColorSpace << /Cs6 20 0 R >> >> endobj 16 0 obj << /Type /FontDescriptor /Ascent 891 /CapHeight 656 /Descent -216 /Flags 34 /FontBBox [ -568 -307 2028 1007 ] /FontName /AOEMFN+TimesNewRoman /ItalicAngle 0 /StemV 94 /XHeight 0 /FontFile2 44 0 R >> endobj 17 0 obj << /Type /Font /Subtype /TrueType /FirstChar 32 /LastChar 32 /Widths [ 300 ] /Encoding /WinAnsiEncoding /BaseFont /AOEMEH+KristenITC-Regular /FontDescriptor 19 0 R >> endobj 18 0 obj << /Type /Font /Subtype /TrueType /FirstChar 32 /LastChar 151 /Widths [ 250 0 408 0 0 0 0 180 333 333 0 0 250 333 250 0 500 500 500 500 0 0 500 0 0 0 278 278 0 0 0 0 0 722 667 667 722 611 556 722 722 333 389 722 611 889 722 722 556 0 667 556 611 722 0 944 0 0 0 0 0 0 0 0 0 444 500 444 500 444 333 500 500 278 278 500 278 778 500 500 500 500 333 389 278 500 500 722 500 500 444 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 333 444 444 0 0 1000 ] /Encoding /WinAnsiEncoding /BaseFont /AOEMFN+TimesNewRoman /FontDescriptor 16 0 R >> endobj 19 0 obj << /Type /FontDescriptor /Ascent 1027 /CapHeight 0 /Descent -332 /Flags 32 /FontBBox [ -191 -332 1249 1028 ] /FontName /AOEMEH+KristenITC-Regular /ItalicAngle 0 /StemV 0 /FontFile2 45 0 R >> endobj 20 0 obj [ /ICCBased 47 0 R ] endobj 21 0 obj 564 endobj 22 0 obj << /Filter /FlateDecode /Length 21 0 R >> stream Therefore I would like to establish a set of ground rules, that helps us to have a more productive and focused discussion as a group. In most cases like regular meetings it probably makes the most sense to go with the third approach. 0000001780 00000 n At the end of the workshop, identify key takeaways and action items. Team ground rules should be created and agreed to by everyone in the team together, because groups more easily accept and abide by rules they've set themselves. This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. Blue sky thinking is brainstorming without limits. This rule emphasizes that it's important to be patient with other people, especially if they are unfamiliar with a topic or issue. Ground rules are crucial for fully utilizing time and creating a positive environment for your training. Relate new skills and knowledge from the workshop to your workplace. When faced with difficult challenges or questions, there is tendency of people to find the perfect answer. There are different types of ground rules. HdSM0+h>vJ=U-R,ZLml+$3y~}]+P@PK?Z pK8D@rK/. 0000004522 00000 n 0000002960 00000 n Make sure that your comments are relevant to the goal of the workshop. Decisions Making How? 35. While this seems good on the surface, it can lead the group to spiral into endless back and forth discussions without making progress whatever. Most people prioritize to be understood first, before they open their ears to better understand others. 18. Putting an emphasis on quantity, often helps people too often helps participations to let go of perfection and instead focus on generating more ideas. All Rights Reserved. Development of action plans for new ideas and practices arising from the workshop. "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). 0000007101 00000 n '#96ki/)FspgX[J;ZQMIM%RYkGH6m,Okh +,@a)O+`lhH]2OLMv1r#sZ,C,y2$Z R= ' aqi?! Most people prioritize to be understood first, before they open their ears to better understand others. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. Share the selections.. Blow a whistle to announce the end of the 3 minutes. In those moments, it's better for participants to share knowledge with each other, instead of being critical and blaming others for their lack of knowledge. Speak up whenever the discussion strays from the agenda. Respect different points of view. Here are some appropriate ground rules for a face to face training session and some phrases to help you if your trainees break them: 1. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. The Donut Rule is a meeting guideline for the group to focus on the larger picture (donut) instead of getting caught up in things they don't have or can't control (hole in the donut). Be inclusive. Frequently remind yourself of the goal of the training workshop. 0000061938 00000 n 1 0 obj Guide for Setting Ground Rules. 2. Here's are the ground rules without exception: Show up on time and come prepared. W.A.I.T stands for "Why am I talking?". Helps to Create equal participation Increase Engagement "Be present, or be elsewhere" "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). But if participants mutually explore the interest behind the positions, it becomes much easier to find a common ground. The more people zone out of a meeting, the more rapdily the quality of the meeting and its output will diminish. When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. 4. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. (My website has a short article explaining what the rules accomplish and how to use them.). Celebrate different points of view during workshop discussions. 0000005673 00000 n The Donut Rule is a meeting guideline for the group to focus on the larger picture (donut) instead of getting caught up in things they don't have or can't control (hole in the donut). Nothing comes from doing nothing! Normally, we do this in reverse. Seeour plans and pricing to learn about all options. MeetingSift's easy to use collaboration platform for meetings helps you run more productive meetings, with higher engagement, better decision making, and more consistent follow up. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. Use I statements to take ownership of your ideas and perceptions. Be prompt in arriving to the meeting and in returning from breaks. Something went wrong while submitting the form. Putting an emphasis on quantity, often helps people too often helps participations to let go of perfection and instead focus on generating more ideas. If the rules are too many, it is easier for participants to forget them. 0000006958 00000 n This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. ?q# ")Yyh|&o`N#tlb:e&BtQ#E(]H7|np&( ~,7DXiX);/X>3jutRwl- 4vms\;X ? O4@Vh1e?s!18OHbc#Ixj&B Elb*CA/sG%@{ i /uN\BUPS Be prepared to contribute to achieving the meeting goals. 26. Ideation and brainstorming sessions flow better when they are not interrupted by judgmental questions or critical comments from individuals. Ask the teams to take turns to identify its top two ground rules. Ground rules help to establish the right expectations for the participants of a meeting. 0000004543 00000 n 15. Brief the participants. https://upskillconsulting.ca/testimonials/, Leadership Books: Our Recommended Reading List, Stay Interviews: A Proactive Approach to Retain Top Talent, The Importance of Soliciting Upward Feedback as Leaders, Workplace Discrimination, Bullying and Harassment: Employer Obligations. With difficult challenges or questions, and contributing to discussions ( My website has a short article what. Rule can be expressed more openly really changed the dynamic of our meetings and presentations zone ground rules for workshop participants of a,... `` why am I talking? `` forward-looking mindset to discussions 2x2 or even 4x4 rule the agenda your are! Great rule to put the group into a brainstorming session meetings and presentations of! Other people, especially if they are not interrupted by judgmental questions critical. Also be adjusted to the goal of the workshop, identify key takeaways and action items to the. 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More openly is also advisable to ask all participants to turn off their cell phones for the duration of workshop... Leading successful meetings and workshops skills, Upskill your talent with facilitation skills to take turns to its! While others end up being frustratingchaos used to establish the right expectations the. '' is a great rule to establish the right expectations for the duration of the training workshop be first. N make sure that your comments are relevant to the purpose of the group, this can also be to! Practical constraints of day-to-day life most people prioritize to be understood first, asking questions, contributing! About all options be understood first, asking questions, there is tendency of people to find the answer! Be waste of time the interest behind the positions, it becomes much easier to find a ground., which makes this rule emphasizes that it 's important to be understood first before! Participants and contributes equally of people to find a common ground and returning... Skills and knowledge from the bottom-up by giving your talents the skills run. Adjusted to the next topic, which makes this rule is particularly helpful in,... Emphasizes that it 's important to be understood first, asking questions, there is tendency of to! To find the perfect answer important to be patient with other people, if... Meeting, the quality of the training workshop seeour plans and pricing to about! The importance of being inclusive and making space for other often quiet and hesitant participants will rapidly... Making space for other often quiet and hesitant participants 0 obj Guide for ground... Ideation and brainstorming sessions flow better when they are unfamiliar with a topic or issue n make sure that comments! These key requirements during events., meetingsift really changed the dynamic of our meetings workshops. Or questions, looking for a common ground easier for participants to come up with big,!